RULES AND REGULATIONS OF HARYANA SAFETY COUNCIL
 
(A Society Registered under the Societies Registration Act, XXI of 1860)
 
Safety and Health of workers in factories is regulated through the implementation of the Factories Act by the Factory Inspectorate. Although enforcement of legal provisions help in the implementation of safety and health standards in factories but this is not adequate. A comprehensive approach to accident prevention required a voluntary safety movement with full involvement of managements, trade unions, workers and the Government. Therefore, it was felt that a body should be framed which may bring the employers, workers, trade union leaders and Government Officials on a common platform so as to discuss various problems being faced by the industry relating to health and safety of the workers and also motivate, guide and advice the industry on all such related problems.
 
For this purpose an autonomous body under the name of “Haryana Safety Council” was set-up under the Societies Registration Act, XXI of 1860 bearing Registration No. 171 dated 18.01.1972. The registered office of the Council is at Faridabad. The Council is an independent, non-profit and non-political organization and governed by the rules and regulations given in the “Memorandum of the Association”. (make a link)

The aims and objects, for which the Council
a)      The Council shall be an independent, non-profit and non-political Organization.
b)      To devise, organize, encourage and promote methods and procedures for ensuring safety and health of industrial workers and to conduct research for this purpose.

c)       To organize, conduct training and instruction programs; and arrange lectures, conferences, seminars etc., to create safety consciousness amongst employers and workers.
d)      To collect, publish, distribute and disseminate educational and informative data, reports and other similar materials including posters, periodicals etc. relating to safe practices and procedures.
e)      To establish and maintain a library on industrial safety and allied subjects.
f)       To participate in the industrial safety programmes within the country and abroad.
g)      To co-operate, enlist and develop co-operation among all persons, organizations and agencies interested in the promotion of industrial safety.
h)      To maintain a film library and arrange film shows on industrial safety, health and welfare of workers.
i)       To secure from the Central and State Governments' recognition and financial assistance and for carrying out the aims and objects of the Council.
j)       To collect  and recover subscription and other fees and charge for service rendered and borrow funds and accept any grant, individual donations and subscriptions whether in cash or securities or any property either movable or immovable for furtherance of the objects of the Council.
k)      To propagate the aims and objects of the Council through advertisements in the press and through audio-visual and other means.
l)       To purchase, take on lease or otherwise, acquire any land or building which may be necessary for the Council.
m)     To sell, lease, exchange and otherwise transfer all or any of the properties of the Council.
n)      To assist in the formation of the local centres for the encouragement and use of protective and safety equipments.
o)      To award commendation certificates, prizes, trophies, etc. to the participants in the various industrial safety programs.
p)      To render advice, assistance and guidance on matters relating to industrial safety to members of the Council.
q)      To conduct case studies of serious and fatal accidents and other serious occurrences and to suggest improvements in the Central and State laws to prevent accidents, minimize danger and mitigate their consequences.
r)       To do all lawful acts as the Council may consider necessary, conducive or incidental to the attainment or enlargement of the aforesaid aims and objects.
s)       To invest funds or money or security entrusted to the Council in such manner as may from time to time, be determined by it.
t)       To draw, accept, make, endorse, discount and deposit Government and other promissory notes, bills of exchange, cheques or other negotiable instruments for carrying out the aims and objects of the Council.
u)      To establish, subscribe, to become a member of, support, cooperate, or amalgamate with any other Association, Society, Institution or Company, whether incorporated or not, whose objects are altogether or in part similar to those of the Council, and to procure the recognition of the Council wherever considered necessary.
v)      To enroll various categories of members from among Government, Companies, Associations, Institutions and Organizations, whether incorporated or not, and individuals and to afford them the benefit of publications, research and other activities of the Council.
w)      To do all such other lawful things as are conducive or incidental to the attainment of the above objects.

 

The members of the Haryana Safety Council are Government Officials, industrial managements, trade unions and other individuals interested in the safety & health of the workers. The life membership fee ranging from Rs. 5000/- to Rs. 15000/- per annum has been prescribed depending upon the size of the factory. For employees association, trade unions and research institutions, the subscription is Rs. 2000/- for Life membership. At present, the membership of the Council is about 1500.
          The Labour Minister is Chief patron and the Labour Secretary is the patron of the Council.
The Labour Commissioner, Haryana and Chief Inspector of Factories is ex-officio President of the Council.
The affairs of the Council are managed by the Executive Committee duly elected by the members, after every three year. The list of present Executive Members is enclosed. This Committee consists of representatives from the employers, trade unions and officers of the factory inspectorate i.e. Additional Chief Inspector of Factories, Joint Directors (IS&H), Deputy Directors (IS&H/IH), Assistant Directors(IS&H/IH) are ex-officio members of the Committee. The meetings of the Executive Committee are held at regular intervals, to solicit the views of employers and trade union leaders for the effective promotion of safety and health of workers in the factories.
          The Council has conducted various seminars at major Industrial towns of the State. National Safety Day which falls on 4th March every year is regularly celebrated.
          ‘Haryana Labour Journal’ and ‘Labour Law Today’ are being published by the Council in collaboration with the Labour Department to disseminate information about industrial safety and health and welfare of employers and workers. The Labour Commissioner, Haryana is ex-officio Chief Editor, Publisher and Printer of these magazines. The magazines are being published by generating on source of income and subscribing by the members. The present rate of magazines are Rs. 600 /- and Rs. 1000/- annually for ‘Haryana Labour Journal’ and ‘Labour Law Today’ respectively. In this regard separate bank accounts in VIJAYA Bank and HARCO Bank at Chandigarh and its registered office at Faridabad are being operated in the name of ‘President Haryana Safety Council’. However a decision about outsourcing these publications  to “Samvad Society” has been taken by the Executive Committee in its meeting held on 01.09.2009 at Faridabad.

 
MEMORANDUM OF THE ASSOCIATION
 
THE NAME
 
1.       The name of the Society shall be “Haryana Safety Council” (hereafter called 'Council').

PRINCIPAL OFFICE
2.       The Registered Office of the Council shall be at Faridabad in the State of Haryana.
The working office of the Council shall be at Chandigarh(U.T.)/ Panchkula, Haryana.

AIMS AND OBJECTS
3.       The aims and objects, for which the Council is established, are:-
a)      The Council shall be an independent, non-profit and non-political Organization.
b)      To devise, organize, encourage and promote methods and procedures for ensuring safety and health of industrial workers and to conduct research for this purpose.
c)       To organize, conduct training and instruction programmes; and arrange lectures, conferences, seminars etc., to create safety consciousness amongst employers and workers.
d)      To collect, publish, distribute and disseminate educational and informative data, reports and other similar materials including posters, periodicals etc. relating to safe practices and procedures.
e)      To establish and maintain a library on industrial safety and allied subjects.
f)       To participate in the industrial safety programmes within the country and abroad.
g)      To co-operate, enlist and develop co-operation among all persons, organizations and agencies interested in the promotion of industrial safety.
h)      To maintain a film library and arrange film shows on industrial safety, health and welfare of workers.
i)       To secure from the Central and State Governments' recognition and financial assistance and for carrying out the aims and objects of the Council.
j)       To collect  and recover subscription and other fees and charge for service rendered and borrow funds and accept any grant, individual donations and subscriptions whether in cash or securities or any property either movable or immovable for furtherance of the objects of the Council.
k)      To propagate the aims and objects of the Council through advertisements in the press and through audio-visual and other means.
l)       To purchase, take on lease or otherwise, acquire any land or building which may be necessary for the Council.
m)     To sell, lease, exchange and otherwise transfer all or any of the properties of the Council.
n)      To assist in the formation of the local centres for the encouragement and use of protective and safety equipments.
o)      To award commendation certificates, prizes, trophies, etc. to the participants in the various industrial safety programmes.
p)      To render advice, assistance and guidance on matters relating to industrial safety to members of the Council.
q)      To conduct case studies of serious and fatal accidents and other serious occurrences and to suggest improvements in the Central and State laws to prevent accidents, minimize danger and mitigate their consequences.
r)       To do all lawful acts as the Council may consider necessary, conducive or incidental to the attainment or enlargement of the aforesaid aims and objects.
s)       To invest funds or money or security entrusted to the Council in such manner as may from time to time, be determined by it.
t)       To draw, accept, make, endorse, discount and deposit Government and other promissory notes, bills of exchange, cheques or other negotiable instruments for carrying out the aims and objects of the Council.
u)      To establish, subscribe, to become a member of, support, cooperate, or amalgamate with any other Association, Society, Institution or Company, whether incorporated or not, whose objects are altogether or in part similar to those of the Council, and to procure the recognition of the Council wherever considered necessary.
v)      To enroll various categories of members from among Government, Companies, Associations, Institutions and Organizations, whether incorporated or not, and individuals and to afford them the benefit of publications, research and other activities of the Council.
w)      To do all such other lawful things as are conducive or incidental to the attainment of the above objects.

INCOME & PROPERTY
4.       The income and property of the Council shall be utilized solely towards the promotion of the aims and objects of the Council and no part of the same shall be paid or transferred directly or indirectly by way of dividend, bonus or profit to the members of the Council provided that nothing shall prevent the payment of interest on money borrowed from any member of the Council nor the payment for any occasional services.

EXECUTIVE COMMITTEE
5.       The Executive Committee of the Council shall be the Body constituted under the said Council.

 

RULES AND REGULATIONS OF HARYANA SAFETY COUNCIL
DEFINITION
 
1.       In these rules unless the context otherwise provides:-
a)      'Council' means the Haryana safety Council.
b)      'Executive Committee' means the Executive Committee constituted under the Constitution.
c)       'President' means President of the Council and of the Executive Committee. Director, Industrial Safety & Health, Haryana, shall be the ex-officio President.
d)      'Executive Director' means an expert on Industrial safety   and Health elected    by the house.
e)      'Senior Vice-Presidents' means Senior Vice-Presidents of the Council and of the Executive Committee.
f)       'Vice-President' means Vice-President of the Council and of the Executive Committee.
g)      'General Secretary' means General Secretary of the Council and of the Executive Committee.
h)      'Treasurer' means Treasurer of the Council and of the Executive Committee.
i)       'Centre' means the local constituent of the Council.
j)       'Honorary Members' mean officials of the State/Central Government and individuals taken in the Council without subscription by virtue of their office or experience.
k)      'Year' means a period of 12 months beginning on 1st April.

2.      Authorities of the Council
The authorities of the Council shall be:-
a)      the Council;
b)      the Executive Committee; and
c)       such other sub-committee(s)/Standing Committee(s) as may be set up by the Council or the Executive Committee.

3.       Board of Patrons
          The Board of Patrons shall include:-
i)       Labour Minster as 'Patron-in-Chief',
ii)       Chief Secretary, Haryana as Chief Patron,
iii)      Secretary Labour as 'Patron', and
iv)      Any other dignitary may be included in the 'Board of Patrons' by resolution in the Executive Committee meeting.
         
4.       life memberS
A person or Institution who donates Rs. 5,000/- shall be enrolled as life member.

5.       Membership
Membership of the Council shall be:-
i)       Government Officials,
ii)       Industrial Enterprises,
iii)      Organizations of industrial employers, employees and others interested in the safety and health of the workers,
iv)      Educational, Research and other Institutions interested in the safety and health of the workers,
v)      Individuals (not covered under category (i) to (iv) above), and
vi)      Honorary members.

6.       Membership Fees


a)

Industrial Enterprises (unit membership)

Entrance Fee including Haryana Safety issue subscription Rs.

Life membership Fee Rs.

i.

A member employing upto 50 workers.

2000/-

3000/-

ii.

A member employing between 51 to 100 workers.

2000/-

5000/-

iii.

A member employing between 101 to 500 workers.

2000/-

5000/-

iv.

A member employing between 501 to 1000 workers

2000/-

5000/-

v.

A member employing between 1001 or above workers

2000/-

5000/-

b.

Employers and other Associations

2000/-

5000/-

c.

Individual membership.

2000/-

5000/-

d.

Employees Associations/Trade Unions/Educational & Research Institutions.

2000/-

5000/-

e.

Government Officials

 

 

           
Fees shall be collected by the State Safety Council against proper receipts.

7.       Every member, enterprise (or its nominee) who has paid its subscription till the date of the general body meeting will have one vote. Individuals, honorary members and Educational and Research Institutions will have no voting rights.

 
NOTES:-
i)          Voting by proxy will not be permitted.
ii)         Where the membership is in the name of an enterprise, association or trade union, the member concerned shall nominate its representative and shall be entitled to change the nominee with not less than 3 days clear advance notice to the General Secretary.

8.       The affairs of the Council shall be managed by the Executive Committee which will consist following members:-       


I          Elected Members

(a)

Members to be elected from member Industries  

25

(b)

Members to be elected from Trade Unions Representatives.

5

(c)

Members to be elected from Industrial Associations by the house.

15

(d)

Executive Director to be elected from experts in industrial safety and health.

1

II         Official Members

(e)

Director Industrial Safety & Health and Chief Inspector of   Factories, Haryana.

1

(f)

Addl. Director Industrial Safety & Health, Haryana.

1

(g)

Senior Most Certifying Surgeon, Labour Department Haryana

1

(h) 

Senior Assistant Director dealing with Building and Other Construction Safety

1

(i) 

Chief Inspector of Boilers.            

1

(j) 

Chief Electrical Inspector.    

1

(k)

Member-Secretary Haryana Pollution Control Board.

1

(l) 

Director, Urban Development Nodel Department (dealing with fire and safety) or his representative.

1

(m)

Regional Director Central Workers Education Board.

1

(n) 

Coordinator, Oil Industry Safety Directorate.

1

(o)

Regional Director, ESI Corpn.

1

(p)

Fire and General Insurance Sector.

1

(q)

Director General Factory  Advice Service and Labour Institute or his representative.        

1

(r)

Secretary General, Indian Red Cross Society Haryana State.

1

(s)

Director ESI in the Office of DG Health Services

1

III.      Co-opted members

(t)  

Members to be Co-opted by the President.

5

IV.       Special Invitees.

(i)

Special Invitees (Official)          

 

(a)

All Dy. Directors, Industrial Safety & Health, Haryana.

 

(b)

All Sr. Asstt Directors, Industrial Safety & Health, Haryana

 

(c)

All Certifying Surgeons, Industrial Health

 

(d)

All Asstt. Directors Industrial Safety & Health, Haryana.

 

(e)

All Medical officers, Industrial Health, Haryana.

(ii)

Special Invitees (Non-Official)                                                                          6

 

(a)

General Secretary, Faridabad   Productivity Council.

 

(b)

General Secretary, Loss Prevention Association of India.

 

(c)

President, Indian Occupational Health Association, Haryana Region 

 

(d)

CII Representative.

 

(e)

President, HCCI

 

(f)

Representative of PHDCCI

Note:-
(i)         Director Industrial Safety & Health and Chief Inspector of Factories Haryana shall be ex-officio “President” of the Council.
(ii)        Members at (a) to (d) shall be elected and (e) to (s) shall be ex-officio.
(iii)       The term of the Executive Committee shall be two years or till a new Executive Committee is elected whichever is later.  
(iv)       A member of the Executive Committee can resign by writing a letter to the President. The resulting vacancy shall be filled up by co-option by the president. 
(v)        The Executive Committee shall have:-
(a)        Two Senior Vice Presidents out of officials which one shall be Addl. Director Industrial Safety & Health and the second shall be Addl. Labour Commissioner, NCR, Haryana.
(a-1)     Five Zonal Chairman one each from Faridabad, Gurgaon, Rohtak, Ambala,  Yamunanagar to be elected/ nominated out of elected members
(b)        Six Sr. Vice Presidents out of elected members. One Secretary General out of elected members or official members. One Treasurer out of elected/official/nominated members. 
(vi)       Five secretaries one for each Zone shall be nominated by the President. 

9.      The Business of the Council
(i)      The Business of the Council:
a)      The general body meeting of the Council will be held within three months of the expiry of the last term or any other date to be fixed by the Executive Committee. Notice of such meeting with agenda of business to be transacted shall be sent to all the members at least 15 days prior to the date of meetings.
b)      President of the Council and in his absence Senior Vice-President will preside over the meeting.
c)       At the general body meeting the following business may be transacted:-
1)      Election of members of the Executive Committee,
2)      Appointment of Auditors, and
3)      Any other business with the permission of the President.
(ii)     Procedure for Election of Members of the Executive Committee.
a)      The members of the Council or their authorized representatives present in the meeting will propose and second the names of the candidates for election of the members of the Executive Committee. The candidates may withdraw from the contest, in case, there are more candidates than the number of seats, to avoid contest.
b)      In case the contest is essential, the election will be held by secret ballot on the basis of the ballot papers distributed under directions of the President. The votes shall be counted immediately after the polling and the result declared on the spot.
c)       From amongst the member industrial units, only the occupiers or plant heads or authorised representatives will be eligible for election as a member. Nominees of the units can only take part in the voting. They may be elected to the Executive Committee in absentia through their authorized nominee.
d)      The members from the employees organizations/unions shall be elected as per procedure laid down in clause (c) above.
e)      The Senior Vice-Presidents, Zonal Vice-President, General Secretary and Treasurer of the Executive Committee shall be elected from and amongst the members of the Executive Committee.
(iii)    Special General Meeting:
When at least 25% members of the Council send a requisition in writing to the President calling a special general meeting, the President shall call the special general meeting of the Council within one month of the receipt of the requisition. All the rules regarding conduct of the general body meeting shall apply to the special general meeting also.
(iv)    Quorum for General Meeting:
The quorum for meeting of the Council will be 1/5th of the total voting strength or 50 whichever is less. If there is no quorum at the general meeting, the meeting be adjourned to a subsequent date and for such adjourned meeting no quorum shall be required. Normal notice as per rules will be given. Decision shall be taken by simple majority but in the event of a tie, the President shall have a casting vote.

10.    Powers and Functions of the Council
i)       The day-to-day work of the Council will be carried by the Executive Committee which shall meet as and when necessary but generally not later than that once in a quarter.
ii)       The quorum for the meeting of the Executive Committee shall be 5 members including the President.
iii)      In case of difference of opinion amongst the members the opinion of majority shall prevail.
iv)      The President shall be the Principal Executive Officer of the Council and, subject to any orders, rules and bye laws of the Council, shall be responsible for proper administration of the affairs of the Council under the general direction and guidance of the Council.
v)      The president shall prescribe duties to all the personnel and staff employed by the Council and shall exercise such supervision and disciplinary control as may be necessary subject to the orders, rules and bye-laws of the Council.
vi)      The President shall ordinarily have full responsibility for developing and supervising the execution of the projects for promoting safety, education and propaganda so long as these projects are in compliance with the broad policy laid down by the Council from time to time.
vii)     The General Secretary shall maintain a record of the minutes of the meetings of the Executive Committee and Council; and shall perform the duties otherwise directed to be performed by him and all other such duties entrusted to him by the President and assist him in the day to day affairs of the Council.
viii)    All contracts shall be executed on behalf of the Council by the President or by General Secretary or any other officers authorized by the Council.
ix)      Neither the President nor any member of the Executive Committee shall be personally liable for any assurance or contract made under these bye-laws but any liability arising under such assurance or contract shall be discharged from the money at the disposal of the Council.
x)       Executive Director shall oversee the functioning of the Council office at Chandigarh. He shall execute all contracts/agreements on behalf of the Council for engaging personnel and services.  He shall also coordinate activities of the Council.

11.    BYE LAWS of the Council
          The Executive Committee shall have powers to frame, amend, or repeal any bye-laws for the furtherance of its objects, and in particular to provide for the following matters:-
i)       matters relating to appointment, removal and resignation of the office holders of the Council;
ii)       the Preparation and submission of budget estimates, the sanction of expenditure, investment of the funds of the Council and sale or alternations of such investments, and accounts and audit;
iii)      conduct of business of committees and sub-committees as may be constituted from time to time, determining the power and functions of such committees and sub committees, their constitution and terms of office of the members;
iv)      the procedure for terms and  tenure of appointments, emoluments, allowances, rules of discipline and other conditions of service of personnel and staff employed by the Council; and
v)      such other matters as may be necessary for the administration of the affairs of the Council.

12.    Appointment of Committees
          The Executive Committee may, by resolution appoint any committee(s) and delegate to it such powers as it may consider necessary.

13.    funds of the Council and accounts
a)      The funds of the Council shall consist of the following:-
i)       fees from members;
ii)       donations; and
iii)      income from its own sources.
b)      The bankers of the Council shall be appointed by the Executive Committee. The Executive Committee shall also authorize any of its officers to jointly operate upon the accounts.
c)       The treasurer shall maintain proper accounts and other relevant records in the form provided by the Executive Committee.
d)      The accounts shall be audited by qualified auditors approved by the Executive Committee.

14.    alteration of the rules and objects of the Council
 i)      The purpose for which the Council has been established may be altered or extended by a Resolution passed by not less than three fifths of the total number of members present and voting.
ii)       The rules of the Council may be altered at any time by a resolution passed by not less than three fifths of the total number of members present and voting in a meeting of the Council which shall have been convened for the purpose.

15.    provision for dissolution of the Council
          Any number, not less than three fifths of the members of the Council, may determine that the Council shall be dissolved provided that they have expressed a wish for such dissolution by their votes at a general meeting convened for the purpose and obtained consent of the Government of Haryana.
If on winding or dissolution of the Council, there shall remain, after the settlement of all its debts and liabilities, any property whatsoever, the same shall not be paid or distributed among the members of the Council or any of them but shall be  given or transferred to some other institution having similar aims and objects of the Council.

16.    Interpretation of rules
          In case of any dispute about the interpretation of any rule or regulation of the constitution, the decision of the President shall be final. No act or proceedings of the Council and its other constituent shall be deemed to be invalid by reasons merely of any deficiency or any object in its constitution.

 

Labour Department, Haryana, 30 Bays Building, Sector 17,Chandigarh - 160 017
Email : labourcommissioner@hry.nic.in